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STUDENT GRIEVANCE


Students’ Associations and Societies Elections
  • Once in the beginning of each academic session on such dates as well as fixed by the Principal, elections shall be held to the different offices of the Executive of the student's Union provided that normal conditions prevail.
  • The following code of conduct has been prescribed for the candidates and voters, the violation of which shall entail cancellation of candidature, abrogation of voting right and /or other forms of punishment as per law.
    • If a candidate takes recourse to violence and intimidation, possesses lethal weapons and prevents other candidates from filing nominations, his candidature shall summarily be rejected.
    • If a voter indulges in violence, possesses lethal weapons and prevents other candidates and voters from participating in the election processes, he shall be liable to punishment as per law. In respect of such matters under (i) and (ii) of this article the decision of the Principal shall be final and binding.
    • Candidates cannot put hoardings and posters inside the College campus. The College Authority shall put hoarding indicating names of candidates/posts. The expenditure shall be borne from out of the College Union Fund. (Government order No.51083/dt.15-09-2000)
  • A student convicted by any court of law cannot contest the election.
  • A student who does not have 50% attendance in the class cannot contest for any post. No relaxation shall be granted on production of Medical Certificate (Govt. order no. 47731/8-8-2001).
  • No member of the Union is eligible to contest for more than one office of the Union or any sister association.
  • The elections shall be conducted by the Principal or his nominee through secret ballot.
  • Nominations to such elections duly seconded, shall reach the Principal or his nominee in writing three clear days before election.
  • Every member of the Union has the right to vote in every election but no member shall give more than one vote for each of the offices to be filled.
  • Elections shall be conducted and votes recorded and counted in such manner as the Principal shall determine.
  • The candidate obtaining largest member of votes shall be declared elected.
  • In case of equality of votes between any two or more candidates the elections of the successful candidates will be decided by lot.
  • Students belonging to collaborative self financing courses shall not participate in the process of election.

Proctorial System
     Proctorial system is meant to strengthen the teacher-taught relationship and to bring the teacher and student closer in solving their personal problems and also the problems of the institution. It enforces more discipline, more involvement and heart to heart contact with the students. An effective working of this system will make a student feel that he is an essential part of the institution and an important member of a large family.
     There shall be a College Proctorial Committee, the members of which are nominated by the Principal for a session. The system will operate as per the following guidelines.
  1. Every student will be placed under the charge of a Proctor who shall be a member of the teaching staff.
  2. The notification of proctorial groups should be prepared within a month of the students? admission.
  3. The student shall furnish such information to the Proctor as are required for the maintenance of the proctorial records.
  4. The student shall always be available and readily meet the Proctor as and when required to do so and carry on such work as may be assigned from time to time. This implies that no student shall leave the headquarters without informing the Proctor.
  5. Any adverse report against student by the Proctor will be deemed as gross misconduct by the student and dealt with accordingly.
  6. No help from any source or any form of assistance shall be given to the student without Proctor?s recommendations.

Students’ Union
  1. Objectives :
    There shall be a student’s Union in the College. The objective of the Union is primarily, cultural in nature. It aims at stimulating the interests of the students in intellectual and academic activities by holding debates, discussions and symposium.
  2. Membership :
    a) Every student of the College shall be member of the Union and shall have the right to vote and contest in election for the offices of the Executive of the Union subject to provisions mentioned hereinafter. b) Any student whose name is struck off the rolls of the College shall cease to be a member of the Union.
    c) The meetings of the Union shall be open to all the members of the teaching staff of the College, who, if they so desire may take part in the proceeding of the meetings without the right to vote.
  3. The following shall constitute the Union :
    a) The President
    b) The Vice-President
    c) The Secretary
    d) The Assistant Secretary
    e) Class-Representatives :
        i) One from each faculty from 1st year to 3rd year of +3 classes.
        ii) One each from the P.G-I and PG-II classes of all faculties taken together.
        iii) One women student representative elected by the women students.
  4. The Adviser :
    a) There shall be Adviser of the Union appointed by the Principal from among the members of the teaching staff of the College. The Principal may, if he so desires, appoint Associate Advisers from among the members of the teaching staff to assist the Adviser.
    b) The Adviser shall be present at all the meetings of the Executive and of the Union. He will help the President with useful suggestions for proper conduct of the meetings.
    c) In the absence of the Adviser and the Associate Advisers, the Principal shall depute some other members of the teaching staff to discharge the duties of the Adviser.
    d) The Adviser may preside over a meeting if specially requested by the President.
    e) The President may refer to the Adviser any rule for interpretation and the decision of the Adviser, when so referred to, shall be final.
    f) Any meeting of the Union or its Executive shall be considered irregular unless attended by the Adviser or the Associate Adviser or any substitute deputed by the Principal under article 4 (c) above.
  5. The President :
    a) Any member of the Union is eligible to contest for the office of the President of the Union.
    b) The President shall preside over all ordinary meetings of the Union and of the Executive at which he is present. He shall be responsible for maintenance of order and interpretation of the rules.
  6. The Vice-President :
    a) Any member of the Union belonging to the 1st year, 2nd year of +3 class or the part 1 of PG class is eligible to contest for the office of the Vice-President of the Union.
    b) In the absence of the President, the Vice-President shall discharge all his duties.
  7. The Secretary :
    a) Any member of the Union is eligible to contest for the office of the Secretary of the union.
    b) The Secretary shall arrange debates, select the topic in consultation with the Adviser and the President, issue notices of all meeting held under the auspices of the Union and record minutes thereof.
    c) The Secretary is liable to execute all decisions of the Executive.
    d) The Secretary shall remain in charge of the Union Office, its property and records.
    e) At no time can the Secretary draw an amount exceeding Rs. 200/- and unless he submits the vouchers for amount drawn, he is not entitled to any further drawl.
  8. The Asst. Secretary :
    a) Any member of the Union belonging to the 1st year, 2nd year of +3 class or to part-1 of P.G. class is eligible to contest for the office of the Asst. Secretary of the Union.
    b) The Asst. Secretary shall assist the Secretary and in his absence shall discharge all the duties of the Secretary.
  9. The Executive :
    a) The executive of the Union shall continue to function in spite of any vacancies in its membership.
    b) The function of the executive shall be as follows :
        i) to draw up the programme of the activities of the Union for the session.
        ii) to adopt the Union Budget for the session.
        iii) to approve the expenditure incurred.
        iv) to undertake such other activities as are consistent with the objective of the Union and are in accordance with the provision of the constitution.
  10. Vacancies of the Executive :
    a) The members of the executive shall hold office for the entire session unless they
        i) cease to be members of the Union.
        ii) voluntarily resign in writing addressed to the Principal and/or
        iii) are removed from the office as provided in Article 10 (b) below.
    b) Any office bearer who fails to discharge his duties properly may be removed from office by a vote of no confidence passed by a majority of the total members of the Union and 2/3 of the members present and voting at an extraordinary meeting called for the purpose. However a representative of any class who loses the confidence of his class may be removed in the like manner by the members of his class. The same procedure is also to be applied in case of women students’ representative.
    c) Members of the Executive belonging to the +3 III year classes and P.G. Part-II shall be deemed to have vacated the offices by the date fixed for the filling up of forms for the Final Autonomous Examinations. If the President and Secretary vacate their officers, on the above ground, then the Vice-President and the Asst. Secretary shall succeed them as the President and Secretary respectively.
    d) Not withstanding the above rules, all office bearers shall vacate office at least four weeks before the College closes for the Summer vacation and shall hand over charge to the Principal or his nominee on a date prescribed by the Principal.
  11. Meetings :
    a) No meeting can be held on the College premises without prior written permission of the Principal.
    b) An ordinary meeting of the Union may be held once in a fortnight. Such meetings shall be arranged by the Secretary in consultation with the President and with approval of the Adviser. The Secretary shall be responsible for issuing notice of such meeting containing particulars such as the date and place of meeting, subject matter of the debate, names of at least the first five speakers on the motion etc.
    c) Extraordinary meeting :
        i) An Extraordinary meeting of the Union may be convened at the direction of the Principal and signed by not less than two hundred members of the Union.
    Or On the written request of the Executive :
        ii) The Principal or his nominee shall preside over any extraordinary meeting.
        iii) An extraordinary meeting may be called for any purpose for which an ordinary meeting can be called or for the purpose of considering a motion of no confidence received under the provision of Article 10 (b) above.
    Provided that at least 10 days notice of the extraordinary meeting shall be given for moving a vote of no confidence mentioned above. Provided further that the quorum for the extraordinary meeting called for considering the motion of no confidence shall be at least half the total membership of the Union on the date of the meeting.
    d) Executive Meeting :
        i) An ordinary meeting of the executive of the Union may be called by the Secretary in consultation with the Adviser for the purpose mentioned under Article 9 (b) above. Notice of such a meeting with date, time, place and agenda shall be issued to members at least 48 hours prior to the meeting.
        ii) An extraordinary meeting of the Executive can be convened at any time by the Principal.
        iii) A meeting of the Executive shall be presided over by the President or in his absence by the Vice-President or in the absence of both by any member of the Executive elected at the meeting in the presence of the Adviser.
        iv) No meeting of the Executive can be conducted without the Adviser being present in it.
        v) Fifty percent of the membership of the Executive in office shall constitute the quorum for ordinary meetings.
        vi) The first meeting of the Executive body shall draw up a programme for the session and frame, consider and adopt the annual Budget which in no circumstances shall be altered, modified and revised, provided that an amount of Rs. 2/- only from the subscription of each member of the Union be kept apart for holding cultural and literary competitions, extramural lectures by eminent persons and union office maintenance.
  12. General :
    a) Amendment motions :
        i) Notice of amendments must be put in to the box reserved for that purpose by 12 noon of the day preceding the date of the meeting.
        ii) No amendment will be in order which in effect directly negatives the original motion for debates or is inconsistent with the motion.
    b) Procedure in the meeting :
        i) At the commencement of each ordinary meeting the Secretary shall read the minutes of the last ordinary meeting and subsequent meeting of the Union if any. The minutes, on being approved by the members present, shall be signed by the President.
        ii) Every speaker shall be relevant to the subject of debate or the amendment proposed. No personal reflection shall be made in the course of the meeting.
        iii) No member other than the mover of the motion shall speak more than once in the course of the debate. At the conclusion of the debate, the mover may at his option reply to the debate.
        iv) The mover and the second speaker (opposer) may speak for eight minutes each. The other speakers shall speak for not more than five minutes. This time limit can be reduced by the President of the meeting if he finds that the number of speakers is large.
        v) The President may, if he so desires, take part in the debate. The Vice-president or in the later’s absence someone else at the request of the President may take the chair while he does so.
    c) Discussion of Amendment :
        i) Not more than one amendment to the motion under discussion be brought forward in the course of an ordinary meeting.
        ii) The President of an ordinary meeting shall decide at the meeting which one of the amendments is in accordance with the provisions of Article 12 (a) above.
        iii) An amendment to a motion shall be discussed only after the first four speakers on the original motion have spoken.
        iv) No amendment shall be valid which is not duly seconded in the meeting.
        v) When an amendment is proposed and seconded, members may at their option, speak either on the amendment or on the original motion.
    d) Votes on debates :
        i) At the conclusion of the debate, as soon as the mover of the original motion has formally waived his right of reply, the amendment, if any, shall first be put to
    vote. If the amendment is lost, the original motion shall then be put to vote. If the amendment is carried, the motion as amended shall be put to vote.
        ii) All questions in the debate shall be settled by a majority of members present.
        iii) If the votes are equally divided, the President shall decide the question by lot.
    e) Point of order :
    The Adviser, the Associate Adviser or any member may call the President’s attention to a point of order even while a member is speaking. But no speech shall be made on such point of order.
    f) Discipline :
        i) The President may call any member to order, if a member disobeys or disregards any order of ruling of the President or the Adviser or the Associate Adviser. The President may forthwith ask such member to withdraw from the meeting and may report his name to the Principal. If necessary the President may dissolve the meeting.
        ii) In any case not provided for in these rules, the Adviser or the Associate Adviser shall give a ruling as to the procedure on the principles already laid down and his ruling shall be final.
  13. The Principal shall be the final authority in all matters relating to the Union.

Physical Education Association
  1. There shall be an Association called the Khallikote College Physical Education Association.
  2. All the students who are in the College roll shall be members of the Association.
  3. The affairs of the Association shall be managed by an Executive Committee called the Physical Education Executive Committee, consisting of the following office bearers.
    a) President : The Principal (ex-officio)
    b) Vice-President : A member of the staff to be nominated by the Principal.
    c) Associate Vice-President : To be nominated by the Principal.
    d) Members :
        i) The officers in charge of different games to be nominated by the Principal
        ii) The P.E.T. (ex-officio) and
        iii) Captains of the various games and athletics and a lady representative to be nominated by the Principal.
    e) A Secretary and an Asst. Secretary : To be elected by students of the College.
  4. The Captains and the Vice-captains for various games and sports shall be nominated by the President in consultations with the Vice-President, Associate Vice-President and the P.E.T. Ordinarily these appointments are for one year but under special circumstances the same captains may be allowed to continue for further periods. As a general rule, Captain and Vice-Captains must be students of good conduct with capacity to control and direct activities of the team. If they do not perform their duties properly, they may not be allowed to continue for the rest of term and other players may be nominated fresh in their places.
  5. The duties of the Executive Committee shall be :
    a) The Executive Committee prepares the budget for the whole session with the approval of the Principal. The Executive Body should have approved a programme for the entire session before adopting the Budget.
    b) To see that all major games and field events run smoothly, and to take action against the students who create indiscipline in the field.
    c) To be responsible for holding different tournaments and Annual Sports Meet and to conduct any Inter College Tournament that the College hosts.
    d) To strive for the improvement of the standard of games and sports of the students.
  6. The duties and power of the Office bearers :
    a) The President can change any resolution passed by the Executive Committee.
    b) In the absence of the Vice-President, Associate Vice-President shall assume all the charges and discharge all the functions of the Vice-President.
    c) The President can debar any player from taking part in any game if the conduct of player is not satisfactory.
    d) The Vice-President, Associate Vice-President can supervise the games and can give necessary advice to the P.E.T. and the Secretary.
    e) The Vice-President shall look into the budget, nomination of managers, expenditures and purchases for store.
    f) The Associate Vice-President shall look into day to day conduct of games, selection of teams and nomination of Captains and Vice-Captains.
    g) The Secretary shall in consultation with the P.E.T. and duly countersigned by the Vice-President, Associate Vice-President put up notices regarding the games, sports and Executive body meetings.
  7. The P.E.T. shall place order for sports goods in accordance with the budget provision in consultation with the Vice-President and Associate Vice-President and with the approval of the President. He shall also look after all the correspondences of the Association, maintenance of store and all records. He shall also provide all technical help to conduct different games and sports. The P.E.T. shall also report cases of default and shall prepare and submit dues list to the office for taking action against the defaulters.
  8. The Captains shall perform the following functions :
    a) To control the team, to assign various places of the field to players under the direction of P.E.T.
    b) To select teams for the tournaments in consultation with the P.E.T. and the Lecturer-in-charge.
    c) To be responsible for the general behaviour of the individual player in the field and to see that he turns out to be a good sportsman and to report the cases of indiscipline to the Association through the Associate Vice President.
    d) To conduct local matches and other out side matches with the help of the P.E.T. and with the approval of the Vice President and the President.
    e) To help the P.E.T. in the betterment of the Games.
  9. In case of Inter College Tournaments and sports etc. conducted outside headquarters an estimate of the expenses to be incurred shall be prepared by the Captain of the team of sport concerned subject to budget provision and submit the same through the P.E.T. to Vice President. The money will be drawn by the Vice President from the College office and advanced to the manager accompanying the team who shall be responsible to submit accounts with vouchers for the expenditure incurred, soon after the return of the team to the headquarters.
  10. In case of games and sports etc, held at headquarters the estimate for the expenses to be incurred will be prepared by the Secretary and Captain concerned and submitted to the Vice President through the P.E.T. for consideration and changes in the estimate if necessary. The money will be drawn by the President and advanced to the office bearers through the Vice President or Associate Vice President. The person receiving the advances is responsible to submit the accounts with the vouchers within seven clear days of the closing of the event.
  11. In the absence of the Secretary, the Asst. Secretary will carry on the work of the Secretary and in the absence of both the Secretary and Asst. Secretary, the P.E.T. will discharge all the functions of the Secretary.
  12. A minimum of five members will form the quorum of the executive committee for any sitting.
  13. No meeting of the executive committee can be conducted without the Vice-President or Associate Vice President being present in it.
  14. The President i.e. Principal shall be the final authority in all matters relating to the association.
  15. The President reserves to himself the right of amending cancelling or adding to those aforesaid rules in the best interest of the College, as and when he deems it necessary.

Dramatic Society
  1. There shall be a Dramatic Society in the College. The name of the Society shall be “Khallikote College Dramatic Society”.
  2. All the students of the College shall be members of the Society.
  3. The Principal of the College shall be the ex-officio-President.
  4. The Vice-President of the Society is nominated from among the members of the staff of the college by the Principal. If he so desires may appoint Associate Vice President from the members of the staff to assist the Vice-President.
  5. There shall be an Executive Committee consisting of :
    i) President - the Principal (ex-officio)
    ii) Vice-President Any member of the teaching staff to be nominated by the Principal.
    iii) Associate Vice-president to be nominated by the Principal.
    iv) Secretary : To be elected by members from among the students.
    v) Asst. Secretary (a student of first year, second year of +3 classes or P.G. 1 year to be elected by members.)
    vi) Class Representatives :
        a) One from each faculty from first year to the final year of the Degree course of be elected by members.
        b) One each from part-1 and part -2 of P.G. classes, all faculties taken together.
    vii) One representative of lady students to be elected by the lady students of the College.
    viii) The first meeting of the Executive Body shall draw up and approve a programme for the session, draw up and approve the Budget provided that the Budget is not subject to alteration or revision at any stage.
  6. Neither the Secretary nor the Asst. Secretary should ordinarily take part in a drama or play staged under the auspices of the Society.
  7. The Secretary and the Asst. Secretary shall jointly take the responsibilities of all the functions of the Society. The Asst. Secretary will assist the Secretary in the conduct of the functions.
  8. The Secretary shall arrange all functions and meetings of the Executive Committee. The Secretary shall remain in charge of the office and the properties of the Society.
  9. The Asst. Secretary shall perform the function of the Secretary in the latter’s absence.
  10. The Principal shall be the final authority in all matters relating to the Society.

Day Scholars’ Association
  1. There shall be an Association in the College called the Day Scholars’ Association. All the day scholars of the College shall be members of the Association.
  2. The object of the Association shall be to take up such activities as will foster a spirit of fellowship and cooperation among all the day scholars of the College.
  3. There shall be an Executive Committee of the Day Scholars’ Association consisting of :
    a) The Censor
    b) The Associate Censor
    c) The Secretary
    d) The Assistant Secretary
    e) One representative from each of the Degree classes and P.G. classes of all faculties taken together.
  4. The Censor and the Associate Censor of the D.S.A. shall be nominated by the Principal from among the members of the teaching staff of the College.
  5. The Censor shall preside over all meetings of the Executive. No meeting of the Executive shall be valid without the presence of the Censor/Associate Censor. In case the Censor is not present, the Associate Censor will preside over the meeting of the Executive Committee.
  6. Other members of the Executive shall be elected by the day scholars of the College from among themselves in the manner to be prescribed by the Principal.
  7. The Secretary of the D.S.A. may belong to any class. However, the Assistant Secretary of the D.S.A. shall belong to the 1st year or 2nd year of the Degree classes or the P.G. Part -I class.
  8. The Secretary with the approval of the Executive Committee shall organise all the functions of the Association. He will receive funds as per the budget provisions from the Censor. In the absence of the Secretary, the Assistant Secretary shall discharge all the functions of the Secretary
  9. The funds of the Association shall be administered by the Censor.
  10. The Principal shall be the final authority in all matters relating to the Association.

Literary Associations
  1. There shall be the following literary associations in the College.
    a) Oriya Sahitya Samaj
    b) Hindi Sahitya Parishad
    c) Telugu Sahitya Samiti
  2. Objective :-
    a) To organise meetings and symposia etc. on respective languages, literature and culture.
    b) To invite eminent scholars & to address the members of the Association.
    c) To organise different competitions in respective languages from time to time.
  3. Membership - Membership of the Associations is open to those students of the College, who are on the rolls for the study of the respective subjects either as a compulsory or as an optional subject.
  4. Executive body - Each Association shall have an Executive Body in the following pattern.
    a) President - Principal (Ex-officio)
    b) Vice President - Head of the Department of the concerned subject
    c) Secretary
    d) Asst. Secretary
    e) Class Representatives (one from each class)
  5. Secretary - Any student, having Oriya Or Hindi or Telugu as optional or compulsory subject is eligible to contest for the office of the Secretary of the concerned Association.
  6. Asst. Secretary :
    a) Any student belonging to 1st or 2nd year of 3 year Degree and P.G. Part-I class with the concerned subject as compulsory or optional is eligible to contest for the office of the Asst. Secretary.
    b) The Asst. Secretary will discharge the duties of the Secretary in his absence, or if it is otherwise necessary.
  7. Members of the Executive belonging to the +3 III year and P.G. Part-II class shall be deemed to have vacated their offices by the date fixed for the filling up of forms for the Final Examination.
  8. The election of the office bearers shall be conducted along with the Election of the College Union.
  9. In all matters concerning the Association, the decision of the Principal shall be final.

Science Society
  1. Name : There shall be a Society called the Science Society of Khallikote College.
  2. Membership - All science students shall be its members and pay Rs. 5/- per annum as membership fees.
  3. Objective : The aims and objects of the Society shall be :
    i) To organise meetings and exhibition of science films.
    ii) To organise science based competitions.
    iii) To take such other science based activities as will be proposed by the Executive of the Society.
  4. The Executive shall consist of :
    i) President : Principal (Ex-officio)
    ii) Vice President and four Associate Vice-Presidents to be nominated from among the members of science staff by the Principal.
    iii) Secretary to be elected by the members.
    iv) Asst. Secretary ti be elected by the members.
    v) Class Representatives : one each from +3 1st year to P.G. Part-II classes.
    vi) The first meeting of the Executive Body shall draw up and approve the budget provided that the budget shall not be subject to alteration or revision at any stage.
  5. Election : Election shall be held along with College Union Election to elect the members of the Executive mentioned at 4 (iii), (iv) and (v) above.
  6. Secretary : All members are eligible to contest for the office of Secretary of the Society.
  7. Asst. Secretary : Members belonging to +3 1 year, 2nd year and P.G. Part-I classes are eligible to contest for the office of Asst. Secretary.
  8. The decision of the Principal shall be final and binding in the matters relating to the Science Society.

Commerce Society
  1. Name : There shall be a Society called the Khallikote College Commerce Society.
  2. Membership : All students of the faculty of Commerce shall be members of the Society.
  3. Objective : The objectives of the Society shall be organisation of academic debates, competitions, seminars and symposia, holding meetings to be addressed by persons of eminence in commerce and industry and undertaking such other cultural activities as may be proposed by the Executive.
  4. The Executive : There shall be an Executive of the Society consisting of :
    a) President : Principal (Ex-officio)
    b) Vice President : (Ex-officio) Head of the Department of Commerce
    c) Secretary : to be elected by the members.
    d) Asst. Secretary : To be elected by the members.
    e) Class representatives, one each from +3 1st year to P.G. Part-II classes to be elected by members.
  5. The first meeting of the Executive Body shall draw up and approve a programme for the session and draw up and adopt the Budget provided that the Budget shall not be subject to alteration or revision at any stage.
  6. Election : Election shall be held along with College Union elections every year to elect the members of the executive mentioned at 4 (c) (d) and (e) above.
  7. Secretary : Any member of the Society is eligible to contest for the office of the Secretary of the Society.
  8. Asst. Secretary : Any member of the Society belonging to +3 1st year, 2nd year or P.G. Part-I classes is eligible to contest for the office of the Asst. Secretary of the Society.
  9. In all matters relating to the Society, the decision of the Principal shall be final and binding.

Students’ Recreation Centre
    The Executive committee :
    President : Principal (Ex-officio)
    Vice-President : Any member of the teaching staff to be nominated by the Principal.
    Secretary : Any boy student of the College to be elected by the boy students.
    Asst. Secretary : Any boy student belonging to the 1st year or 2nd year of 3 year degree class or P.G. Part-I classes to be elected by the boy students of the College.
  1. Functions of the Executive Committee :
    i) to frame and adopt the budget,
    ii) to draw up a list of Newspapers, Journals, Magazines and indoor games articles to be used in the common room.
    iii) to assist the Vice-President in the management of the common room.
    iv) to discharge such other functions as decided from time to time by the Executive Committee.
  2. The Asst. Secretary shall assist the Secretary in all matters. He shall assume the charges of the Secretary in the latter’s absence.
  3. In all matters relating to the Boy’s Common room, the Principal’s decision shall be final.

Ladies’ Common Room
  1. The executive Committee :
    President : Principal (Ex-officio)
    Vice-President : Any lady member of the teaching staff to be nominated by the Principal.
    Secretary : Any lady student of the College to be elected by the lady students.
    Asst. Secretary : Any lady student belonging to the 1st year or 2nd year of the 3 year degree classes or P.G. part-1 classes to be elected by the lady students.
  2. Functions of the Executive Committee :
    i) to frame and adopt the budget,
    ii) to draw up list of Newspapers, Journals, Magazines and indoor games articles to be used in the common room.
    iii) to discuss and adopt the statement of accounts prepared by the Secretary under the supervision of the Vice-President.
  3. Function of the Secretary :
    i) to ensure that all newspapers, journals, magazine and games articles are properly used by the students.
    ii) to ensure that the common room is always kept neat and clean, furniture arranged properly and reading materials laid out properly.
    iii) to assist the Vice-President in the management of the Common Room.
    iv) to discharge such other function as decided from time to time by the Executive Committee.
  4. The Asst. Secretary shall assist the Secretary in all matters. She shall assume the charges of the Secretary in the latter’s absence.
  5. In all matters relating to the Ladies’ Common Room, the Principal’s decision shall be final.

Social Service Guild
  1. Membership : All bonafide students of the College and members of the teaching staff are members of the Guild. All the student members have the right to vote in the elections for the Secretary and Asst. Secretary.
  2. Executive Committee :
    a) President; the Principal (Ex-officio)
    b) One Vice-President : to be nominated by the Principal from among the members of the teaching staff.
    c) Two ordinary members : to be nominated from the members of the teaching staff by the Principal.
    d) Secretary : any student of the College to be elected by student members of the guild.
    e) Asst. Secretary : Any student belonging to the 1st year IInd year of +3 class or to Part-I of PG class is eligible to contest.
  3. Function of the Executive Committee :
    a) The Secretary in consultation with the Vice-President shall convene meeting of the Executive Committee. He will record the minutes of all meetings.
    b) The Secretary in consultation with Vice-President shall draw up a programme and a budget on the working of the Guild for the year to be discussed and passed by the Executive Committee and finally submitted to the Principal.
  4. In all matters relating to the guild, the Principal’s decision shall be final.
    Note : Student office bearers of all Societies including the College Union shall cease to hold the office from the date when they leave the College or fill up the forms for the final exam. Students who are expected to appear at the final exam, shall cease to hold office on 31st January of the year in which they are expected to appear at the final exam. even if they do not fill up the forms.
    Not withstanding any thing in these rules, 10% of the amount available in the fund will be reserved and will not ordinarily be spent by the Union and other sister associations and the budgets are to be prepared excluding this amount.

National Cadet Corps
The NCC in Khallikote College has two wings (1) Army wing (2) Naval wing
  1. ARMY WING :
         
    The NCC Army wing (Infantry) of this College is affiliated to 2nd Orissa B.N. NCC, Gandhinagar, Berhampur, under the Berhampur Group of Bhubaneswar Directorate. It has only one company with an authorised strength of 80 cadets only.
    A student with average height, sound health will be eligible to join. Cadets having experience in Junior Division NCC enriched >with cultural talents, possession of academic excellence will be given preference.
    A cadet is required to undergo a course of three year training in Senior Division NCC (Army wing) during his college tenure. P.G. and M.Phil students are not eligible to join NCC.
    Normal training is held every Sunday consisting of 6 periods, each period being 40 minutes. Authorised training period in an year is 120 periods. Instructions are imparted to cadets in drill with and without arms, weapon training, field craft, map reading and so on.
    At the end of the 2nd year training, a cadet is allowed to appear for ‘B’ Certificate Examination provided he has attended one training camp and has put in a minimum of 75% of the attendance out of the required 120 periods. At the end of the third year training a cadet is allowed to appear at ‘C’ Certificate Examination, provided he has attended two training camps, has put in 75% of attendance out of 120 periods and should have passed ‘B’ Certificate Examination.
  2. Naval Wing :
    The Senior Division Naval Wing NCC in the College is affiliated to No. 1 Orissa Naval Wing NCC Berhampur. There are three division, each division having a maximum authorised strength of 50 cadets. Cadets with experience in Junior Division of Naval Wing NCC will be given preference to join the Senior Division of Naval Wing.
    Instruction is imparted in service lectures, field training, arms drill, communication (Semaphore and Mores) elementary navigation and weapon training. Facilities exist for construction of models of boats and ships by cadets during their spare time as a hobby.
    Those cadets who wish to appear at Certificate Examinations should be very regular in parades and fulfil certain other eligibility conditions. During the beginning of the second year of training a cadet will be allowed to appear in the ‘B’ Certificate Examination. The ‘C’ Certificate Examination will be held at the end of the third year of training for ‘B’ certificate holders.
    Besides annual training camp a cadet has opportunities to attend training course on board a ship of Indian Navy, Advanced Leadership Course. All India Summer Training Camp, Combined Annual Training Camp, I.N.S. Nasik etc.

National Service Scheme
The National Service Scheme was launched in 1969 with the objective of imparting education through community service. Although the objective is yet to be realised and it is directly linked with the restructuring of the curriculum in the Universities, the NSS activities have provided sufficient experience to teachers for making it an integral part of the curriculum. The National Service Scheme has in the last 15 years provided through its various programmers to the University and College a nucleus of adopted villages, slums or areas where social service efforts have been directed to the benefit of the community and for the educational experience of students and teachers. National Service Scheme of this College is affiliated to the Berhampur University with the enrolment strength of 760 students. The College is having 3 NSS units each unit consisting of more than 50 students including two ladies unit.
Objectives : The NSS aims at the active involvement and participation of students in the community service while they undergo studies in the College. The major objectives of NSS are to promote students’ social consciousness and provide them the opportunity to devote their leisure to the service of the nation, to work among the people, to understand through direct experience the realities of social life, to develop a spirit of feeling and service to the needy, to put into use the knowledge and the skill gained in the class room for the practical solution of social problems, to understand and accept the dignity of labour and to inculcate in the students a sense of patriotism, communal harmony and national unity.
Enrolment : As a rule, students having genuine interest in social work are selected and enrolled in NSS. As the scheme is based on voluntary service the students of all classes are eligible to join. The selection for students’ enrollment is made by Officers in charge of NSS.
Programmes : Progammes will be designed primarily to create permanent community assets like community orchards, tanks, irrigation channels, etc and creating an impact on the quality of life of the community. 1. Constructive work - Building roads, repairs of roads, renovation and cleaning of tanks, wells, improvement of public places, etc. 2. Education - adult literary, social education, libraries, book banks. 3. Health-Service to patients in hospitals, environmental, sanitation, health services, distribution of medicines, vaccination and inoculation etc. 4. Socio-economic survey and education survey. 5. Small Savings drive. 5. Immunisation programmes and old age pension. 7. Soil testing and plantation. 8. Bana Mahochhab in College, Hostel and rural villages.
Campaigns : For eradication of social evils like untouchability, child marriage and dowry; promotion of sanitation, national integration, anticorruption drive, soil testing campaign. Service during emergency like Flood, Famine, Accidents & Epidemics etc. Student volunteers enrolled into NSS are required to work for 120 hours during the session including their work for 7 hours per day in 10 days special camp which is usually conducted in vacations preferably in rural area.
Programmes for Students : The social service programmes selected by Khallikote College, Berhampur provide the following experience to participating NSS volunteers.
1. To work with and among people. 2. To engage in creative and constructive social action. 3. To enhance their knowledge of themselves and community through a confrontation with reality. 4. To put their scholarship to practical use in solving the social problems. 5. To gain skills in the exercise of democratic leadership. 5. To gain skills in programme development and enable them to be self- employed. 7. To learn discipline, punctuality and hard work. 8. Padajatra campaign for motivation.
Incentives to Students : 1. Award of merit certificates in recognition of their service at the College level and national level. 2. Opportunity to participate in seminars, visit to different rural places to undertake NSS work project or to see development programmes. 3. To receive training for democratic leadership.
Motto : i) Join NSS for self purification and service to common folk. ii) Education through community service. iii) Service to man is service to God. iv) Do work sincerely, no advertisement.

SHAKTI:Khallikote College Women's Cell
Shakti, is an autonomous forum to generate awareness of women's rights and sensitivity towards various problems of women. It shall endeavour to realise the aforesaid objectives through regular and long term activities like (a) meetings, cultural programmes, competitions, (b) documentation (books, periodicals etc. ) (c) Seminars/Workshops, (d) research activities with emphasis on field surveys and (e) extension work. Shakti it. Shakti shall collaborate with institutions and organisations concerned with women's issue.
Membership : a) All girl students enrolled in the under graduate and post graduate classes, (b) all lady teachers and lady employees of the college and (c) men teachers interested in women's issues can become a member.
Co-ordination : 1) There shall be a co-ordinating committee to manage the affairs of Shakti. 2) The Committee to be constituted annually shall consist of six lady teachers, two men teachers and six girl students. 3) The Principal, in consultation with the teacher members of the outgoing committee, shall nominate eight gender sensitive teachers to the coordinating committee. One of the lady teachers shall be assigned the role of convener. 4) Six girl students shall be elected to the CC from among a group of volunteers. 5) Every Head of the P.G. Department shall nominate two girl students (one each from Hons. and PG levels) and every Head of Honours Department shall nominate one girl student as volunteers to "Shakti" besides the elected members, the volunteers shall continuously share responsibilities in the activities of Shakti.
"Shakti" was inaugurated on 11.03.99. It is an association, first of its kind in a college in Orissa.

The Red Cross Association
The College has started one unit of Junior Red Cross from the session 1977-78 for the purpose of inculcating in the Youth of the country, the ideal of peace and practice of service, especially in relation to the care of their own health and that of others, the understanding and acceptance of civic human responsibilities and the cultivation and maintenance of a spirit of friendly helpfulness towards other youths in all countries.
At present this is working as the Youth Red Cross Association functioning with the Principal, Khallikote College, as its ex-officio President. One of the members of the teaching staff nominated as Counsellor of the Association. At the time of admission each student pays a sum of Rs. 2/- to this Association and thereby becomes a member of the Association by submitting a separate application to the Counsellor. From among the active members, a Chairman, a Vice-Chairman, a Secretary and a Joint Secretary will be nominated by the Principal in consultation with the active members assembled in meeting.
From the total collection at the time of admission 20% is sent to the Red Cross Bhawan, Bhubaneswar as state share along with a sum of Rs. 107/- as group registration fee. Students are advised to take the maximum advantage of the organisation by becoming its active members and involve themselves in the humanitarian work conducted by it.

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